5.5Shortcuts & tips to go faster
The essentials in 30 seconds
- Ctrl+E (search) in both apps: shortcut #1, dock first.
- The Teams / command and Ctrl+. (list of shortcuts) open the keyboard control.
- A few Outlook shortcuts (reply, forward, mail/calendar switch) are enough to speed up significantly.
Nassim’s thread — Shortcuts & tips to go faster
Nassim repeats the same gestures every day. It memorizes a few high-performance shortcuts, uses the Teams search and / command to save time.
Continuation of the common thread: a digital services SME in Algiers structures its exchanges.
1. Understand
The final polish: the shortcuts and tips that save seconds a hundred times a day. The universal search (Ctrl+E in both apps) which finds everything; the Teams / (slash) command to operate using the keyboard; email shortcuts (reply, archive, mark); the @mentions and @shortcuts. Individually anecdotal, together they transform your fluidity — and impress.
You will memorize the most efficient shortcuts (the ones you will really use), discover the complete list (Ctrl+. in Teams) and adopt a few pro tips that complete the guide.
2. Key points
Ctrl+E (search) in both apps: shortcut #1, dock first.
The Teams / command and Ctrl+. (list of shortcuts) open the keyboard control.
A few Outlook shortcuts (reply, forward, mail/calendar switch) are enough to speed up significantly.
Choose 5 shortcuts to master, not thirty: repeating a small selection beats forgetting an exhaustive list.
🔎 Concrete example — Concrete example — Shortcuts & tips to go faster
Train the search: Ctrl+E in Outlook then in Teams — find an email and a message without touching the mouse.
In Teams, display the list of shortcuts with Ctrl+. and identify 3 useful for YOU; test the / command (e.g. /available to change status).
In Outlook, practice Ctrl+R (reply), Ctrl+F (forward), and deferred sending (Options → Defer delivery) for an email to be sent tomorrow morning.
Choose 5 shortcuts to ingrain this week — not thirty: mastery comes from repeating a small selection.A handful of high-performance shortcuts in your fingers: the fluidity that completes the course – and impresses.
Section vocabulary
- Universal search (Ctrl+E)
- The shortcut that places the cursor in the search bar (Teams and Outlook): find anything without the mouse.
Simple example: Nassim uses “Universal Search (Ctrl+E)” in his daily life for shortcuts & tips to go faster.
What it is not: Confusing “Universal search (Ctrl+E)” with a setting that has no effect on the organization of work.
Reflex: Does this clarify who does what, where and when?
- Order / (Teams)
- Type / in the top bar of Teams: access the commands (/go to, /call, /available…) on the keyboard.
Simple example: Nassim uses “Command / (Teams)” in his daily life for shortcuts & tips to go faster.
What it is not: Confuse “Command / (Teams)” with a setting that has no effect on the organization of work.
Reflex: Does this clarify who does what, where and when?
- Outlook Shortcuts
- Ctrl+R (reply), Ctrl+Shift+R (reply all), Ctrl+F (forward), Del (delete), Ctrl+1/2 (mail/calendar).
Simple example: Nassim uses “Outlook Shortcuts” in his daily life for shortcuts & tips to go faster.
What it is not: Confusing “Outlook Shortcuts” with a setting that has no effect on work organization.
Reflex: Does this clarify who does what, where and when?
- List of shortcuts (Ctrl+.)
- In Teams, Ctrl+. (dot) displays all keyboard shortcuts: the built-in memo.
Simple example: Nassim uses “Shortcut List (Ctrl+.)” in his daily life for shortcuts & tips to go faster.
What it is not: Confusing “List of shortcuts (Ctrl+.)” with a setting that has no effect on the organization of work.
Reflex: Does this clarify who does what, where and when?
- Pro tip
- Small gestures with high leverage: schedule a deferred sending, pin a chat, save a frequent search…
Simple example: Nassim uses “Pro tip” in his daily life for shortcuts & tips to go faster.
What it is not: Confuse “Pro tip” with a setting that has no effect on the organization of work.
Reflex: Does this clarify who does what, where and when?
In practice — Take the shortcuts that matter
- Train the search: Ctrl+E in Outlook then in Teams — find an email and a message without touching the mouse.
- In Teams, display the list of shortcuts with Ctrl+. and identify 3 useful for YOU; test the / command (e.g. /available to change status).
- In Outlook, practice Ctrl+R (reply), Ctrl+F (forward), and deferred sending (Options → Defer delivery) for an email to be sent tomorrow morning.
- Choose 5 shortcuts to ingrain this week — not thirty: mastery comes from repeating a small selection.
Script ready to say — Shortcuts & tips to go faster (25 s)
“Memorize keyboard shortcuts and tips that save valuable time every day. I rely on this key point: ctrl+e (search) in both apps: shortcut #1, to be anchored first.”
Short formulation, to be adapted to the recipient and the context.
Copy and paste template — “Shortcuts & tips to go faster” checklist
CHECKLIST — Shortcuts & tips to go faster
1. Ctrl+E (search) in both apps: shortcut #1, dock first.
2. The / command from Teams and Ctrl+. (list of shortcuts) open the keyboard control.
3. A few Outlook shortcuts (reply, forward, mail/calendar switch) are enough to speed up significantly.
4. Choose 5 shortcuts to master, not thirty: Repeating a small selection beats forgetting an exhaustive list.
EXPECTED RESULT: A handful of high-yield shortcuts in your fingers: the fluidity that closes the course — and impresses.Express version
Ctrl+E (search) in both apps: shortcut #1, dock first.
As a team
The Teams / command and Ctrl+. (list of shortcuts) open the keyboard control.
Point of vigilance
A few Outlook shortcuts (reply, forward, mail/calendar switch) are enough to speed up significantly.
Control before distribution
A handful of high-performance shortcuts in your fingers: the fluidity that completes the course – and impresses.
✓ Best practices
- Ctrl+E (search) in both apps: shortcut #1, dock first.
- The Teams / command and Ctrl+. (list of shortcuts) open the keyboard control.
- A few Outlook shortcuts (reply, forward, mail/calendar switch) are enough to speed up significantly.
✗ Common pitfalls
- Treat “Shortcuts & tips to go faster” by intuition without checking the context.
- Multiply channels and notifications for the same subject.
- Send or share without rereading recipients and rights.
Key takeaways
- Ctrl+E (search) in both apps: shortcut #1, dock first.
- The Teams / command and Ctrl+. (list of shortcuts) open the keyboard control.
- A few Outlook shortcuts (reply, forward, mail/calendar switch) are enough to speed up significantly.
- Choose 5 shortcuts to master, not thirty: repeating a small selection beats forgetting an exhaustive list.
48 hour challenge — apply tomorrow
Put “Adopting the shortcuts that matter” into practice in a real case from Nassim’s SME: Train the search: Ctrl+E in Outlook then in Teams — find an email and a message without touching the mouse. Time it for 20 minutes and note what has changed.
- I can explain and apply: Ctrl+E (search) in both apps: shortcut #1, to dock first.
- I can explain and apply: The Teams / command and Ctrl+. (list of shortcuts) open the keyboard control.
- I can explain and apply: A few Outlook shortcuts (reply, forward, mail/calendar switch) are enough to speed up significantly.
Frequently asked questions
How do I send an email at a scheduled time?
Outlook: Options → Defer delivery (classic) or scheduled send button (new Outlook/web). Useful for preparing an email in the evening that will go out at 8 a.m. — without creating a wait outside of hours (consistent with 5.4).
Are the shortcuts the same on Mac?
The principles are identical, with Cmd instead of Ctrl most of the time. The built-in list (Ctrl+. / Cmd+. in Teams) displays shortcuts for YOUR platform — the always-up-to-date memo.
What reflex should you adopt for “Shortcuts & tips to go faster”?